GPR TEAM

Ground Penetrating Radar for Transportation Evaluation and Asset Management Association
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GPR TEAM Bylaws
 
 
BYLAWS OF

 

GROUND PENETRATING RADAR FOR TRANSPORTATION EVALUATION AND ASSET MANAGEMENT ASSOCIATION (GPR TEAM)

 

(Adopted on November 7, 2008, in New Brunswick, New Jersey)

 

 

Article I          Name of the Organization

 

The name of the organization is Ground Penetrating Radar for Transportation Evaluation & Asset Management Association – GPR TEAM

 

Article II         Purposes

 

  1. Promote appropriate usage and advancement of GPR in transportation infrastructure applications.
  2. Promote and facilitate collaboration between multi-disciplined stakeholders vested in GPR applications: manufacturers, users, consultants, researchers and developers, transportation infrastructure asset owners and managers, regulators and others.
  3. Support the use of complementary technologies that may be integrated with or used in conjunction with GPR.
  4. Develop and promote best practices and policies for the use of GPR in transportation infrastructure applications.
  5. Assume an active role in establishing, reviewing, maintaining and updating relevant standards, specifications and certifications. 
  6. Create and maintain a library of relevant GPR information.
  7. Assume an active role in influencing regulations regarding the use of ground penetrating radar.
  8. Serve as a resource to the transportation infrastructure industry and government regarding the appropriate use and application of GPR technology.
  9. Provide a networking forum for transportation GPR professionals.

 

Article III       Membership

 

  1. All individuals are welcome to join the organization.
  2. Memberships are individual based. 
  3. Members in good standing are eligible to vote on all issues.
  4. A member in good standing is defined as:

–        current on dues

–        has not missed two consecutive annual meetings OR has voted on two consecutive ballot issues

 

Article IV        Meetings

 

  1. A minimum of one general membership meeting per calendar year shall be scheduled. 
  2. Additional meetings and workshops may be scheduled to coincide with other industry events. 
  3. In an effort to attract and maintain a diverse membership, attempts will be made to schedule meetings in different locations.
  4. The Secretary of the organization will be responsible for informing all members, by regular mail or e-mail, a notice advising the meeting details (time, place, cost, content, etc).
  5. The presence of at least 20 members in good standing represented in person, or by proxy, shall constitute a quorum and shall be necessary to conduct the business of the organization.
  6. Meetings of this organization may be called by the Board of Directors when deemed to be in the best interest of the organization. Notices of such meeting shall be emailed to all members at least thirty (30) days before the scheduled date. Said notice shall state the reasons that the meeting has been called and the business to be transacted.  Only business specified in the notice may be transacted.

 

Article V         Voting

 

  1. For election of officers and directors, voting shall be done by anonymous ballot.  All other voting should be by show-of-hands.
  2. At any meeting, an anonymous ballot may be requested by a majority of those present.

 

Article VI        Order of Business

 

  1. Roll Call.
  2. Reading and Acceptance of the Minutes.
  3. Reading and Acceptance of Treasurer’s Report.
  4. Reports of Committees.
  5. Reports of Officers.
  6. Old and Unfinished Business.
  7. New Business.
  8. Adjournment.

 

Article VII      Board of Directors

 

  1. The membership will elect a five-member Board of Directors with a preferred representation from not more than one of each of the following:
    • GPR manufacturer
    • GPR service provider
    • Public Transportation Agencies
    • Educational/research institution
    • Consulting Firm (non GPR service provider)
  1. Three members of the Board will be officers of the organization: President, Treasurer and Secretary.
  2. The Board of Directors shall have the control and management of the affairs and business of this organization by following its mission, goals and objectives.  Board of Directors shall only act in the name of the organization when it is convened after due notice to all the directors.
  3. The directors shall be chosen at the annual meeting of this organization and they shall serve for a term of two (2) years.
  4. Terms shall be staggered so a maximum of no more than 3 directors are replaced in any given year.
  5. A majority of the members of the Board of Directors shall constitute a quorum.
  6. Each director shall have one vote and voting may be done by written proxy only via another director.
  7. The Board of Directors may make such rules and regulations covering its meetings as it may in its discretion determine necessary.
  8. Vacancies in the Board shall be appointed by the remaining directors for the balance of the term.
  9.  A director may be removed when a sufficient cause exists for such a removal by the majority vote of the full membership.
  10. The Board of Directors may call for an emergency meeting of the full membership.

 

Article VIII           Officers

 

The officers of the organization shall be as follows, as chosen by the Board of Directors:

•         President

•         Secretary

•         Treasurer

 

The President shall:

 

  1. Preside at all membership meetings and by virtue of this office be Chair of the Board of Directors
  2. Present at each annual meeting of the organization an annual report 
  3. Recommend the formation of all committees, subject to approval by the Board.
  4. Ensure that all books, reports and certificates required by law are appropriately kept and filed.
  5. Be authorized to sign the checks or drafts of the organization.
  6. Have such powers as may be reasonably construed as belonging to the chief executive of any organization.

 

 

 

The Secretary shall:

 

  1. Keep the minutes and records of the organization.
  2. File any certificate required by statute.
  3. Serve all notices to the members.
  4. Be the official custodian of the records.
  5. Present to the membership any communication addressed to the organization.
  6. Attend to all correspondence of the organization and exercise all duties incident to the office of Secretary.

 

The Treasurer shall:

 

  1. Be responsible for the care and custody of all monies or securities belonging to the organization.
  2. Deposit the funds of the organization in a dedicated FDIC insured bank account.
  3. Be authorized to sign the checks or drafts of the organization.
  4. Render a written account of the finances of the organization that shall be included with the minutes of  the annual meeting.
  5. Exercise all duties incident to the office of Treasurer.

 

Article IX              Salaries

 

Membership in the organization is voluntary, and there are no paid positions.

 

Article X               Committees

 

  1. All committees shall be recommended by the President and are subject to approval by the Board.
  2. The term of each committee shall be determined by the Board.

 

Article XI              Membership Dues

 

The Board of Directors shall determine and modify annual dues as necessary.

 

Article XII            Amendments

 

These Bylaws may only be altered or amended by an affirmative vote of not less than sixty percent (60%) of the members in good standing.